Classification & Regular Hours

Hours per Week: 35

Salary Grade 13: $61,250 - $72,020; commensurate with experience

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.  We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Office of the Registrar seeks to provide the best student experience to students from the initial point of contact though their stay at Western, convocation, and beyond.

Responsibilities

The Administrative Coordinator will provide a variety of process, project, administrative and logistical supports to the Registrar and senior leadership team in the Office of the Registrar. The Administrative Coordinator will ensure that operations are smoothly facilitated and that the Registrar’s time and efforts are focused on priorities that require their direct oversight.  The Administrative Coordinator will review and evaluate requests, inquiries, and issues directed to the Registrar, and take appropriate action or escalate as required.  The Administrative Coordinator will direct individuals to the appropriate resources and will manage the Registrar’s calendar to ensure their time and attention is directed toward priority issues.

The Administrative Coordinator will provide guidance and support for a range of administrative, human resources, and financial functions and processes, ensuring they are carried out in compliance with all of Western's relevant administrative policies and procedures.  The Administrative Coordinator will assist in the resolution of administrative and facility issues and will also provide project support, participate on relevant committees, and ensure the availability of necessary documentation, resources, and information within the Office.

Qualifications

Education:

• Undergraduate Degree in Management and Organizational Studies, Business Administration or related field
• Courses completed in Human Resources or working towards CHRP designation preferred 

Experience:

• 5 years progressive administrative experience supporting senior leaders in a complex office environment 
• Experience supporting human resources and financial functions
• Experience in a unionized or post-secondary environment is preferred 

Knowledge, Skills & Abilities:

• Knowledge of general office procedures and with best practices for assessing, developing, and implementing new business processes and procedures
• In-depth knowledge of best practices for handling sensitive and confidential information 
• Familiarity with event management techniques and tools and with project management methodologies
• Excellent verbal and written communication skills and confidence dealing with all levels of an organization 
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Commitment to ongoing professional development with a desire to take on new challenges
• Ability to remain highly motivated, resilient, innovative, and collaborative when faced with challenges
• Client service skills with an ability to apply tact and diplomacy when dealing with sensitive issues and a range of personalities, motives and interests
• Advanced computer skills in Microsoft Office, and a demonstrated ability to learn new technologies quickly 
• Influential interpersonal skills that build positive and strong relationships at all levels of the organization
• Influential interpersonal skills that build positive and strong relationships at all levels of the organization 
• Possess a reputation for resourcefulness with a strong sense of accountability and initiative
•  Demonstrated ability to apply creativity, innovation and resourcefulness to daily work 
• Ability to work well under pressure and use good judgment in assessing difficult situations High degree of professionalism with outstanding ability to work effectively and efficiently with internal and external clients at all levels of management 
• Ability to work in a fast-paced environment, meet tight deadlines and adapt to growth and change 
• Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
• Problem solving skills with a sense of urgency in resolving issues and getting tasks completed
• Ability to work independently and effectively as a member of the team to achieve department goals
• Familiarity with University policies and procedures preferred
   

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

Interested applicants are asked to visit https://recruit.uwo.ca for further information and to apply online referencing job #39963 by midnight on July 22, 2025.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.