Waterloo, ON
We are recruiting for an Executive Assistant for our leading client located in Waterloo. As an executive assistant, you will not only be supporting senior executives but the main duties will be minute taking for executive meetings. Ideal candidates are professional and assertive with strong minute taking experience and fast typing speed.

Responsibilities include:
• Calendar management for the Executives which includes all travel arrangements and tracking of expenses incurred
• Conference Room bookings and coordination of management meetings, and video/ teleconferencing set-up
• Preparing meeting minutes, spreadsheets, correspondence and presentation materials for use in senior executive and delegate meetings both internal and external;
• Preparing and submit expense reports through collating receipts, entering expense reports, and reviewing bills
• Managing and directing the departmental filing and records management function
• Other duties as required

Work for one of the largest insurance companies in Canada
Corporate setting
Waterloo location
2 months contract
$23.00/hr
Ideal start date: July 27th, 2015

- 4+ years experience supporting the Executives is a must
- Experience as a court reporter/stenographer is an asset
- Fast and accurate typing skills is a must
- Must be able to interface well with all departments of the company and to represent the Executive officers in a highly professional manner
- Excellent verbal communication, writing and editing skills
- Must have high level of interpersonal skills to handle sensitive and confidential situations
- Excellent knowledge of Windows, MS Office products (Word, Excel, PowerPoint) and Lotus Notes

Online applications will be reviewed and qualified candidates will be contacted.