C.U.P.E. - LOCAL 2512

NOTICE OF JOB OPENINGS

JOB TITLE: Administrative Assistant – Lead (Elementary)

LEVEL: 6

LOCATION: Blessed Mother Teresa Elementary School, Cambridge, ON

TIME: 35 Hours/Week (approx. 43 weeks/year)

EFFECTIVE START DATE: September 8, 2014

PROFESSIONAL EXPECTATIONS:

Abide by applicable laws and policies with respect to access, use, or disclosure of student and Board data and information and ensure

confidentiality in all aspects of the position;

Abide by the department/site Code of Conduct and Board’s Professional Standards of Ethics and adhere to all Board policies and procedures;

Strive for continual improvement in all aspects of the position and engage in sound time-management practices;

Promote a team environment, be accountable for your actions and have a sound knowledge of all areas of the responsibilities of the position.

GENERAL DESCRIPTION OF DUTIES:

Operate, maintain and update the Trillium System and use the Trillium System for attendance purposes, school reports, registrations, transfers and

retirements;

Responsible for accurate payment and invoicing for all school generated funds following all processes as identified by Business & Finance;

Collect, deposit and reconcile school generated funds in a timely manner following Business and Finance directives;

Compile and maintain school account information and maintain the ongoing yearly budget file for the school budget;

Compile, maintain and file confidential records such as Ontario Student Records (O.S.R.), budget records, staff and student absenteeism, requisitions,

school council records and reports;

Perform reception duties such as receiving and directing visitors, receiving and placing telephone calls, distributing mail/couriers/faxes/emails, recording

and distributing messages, responding to inquiries where directed by the principal, scheduling meetings and appointments;

Complete all student registrations, transfers and related procedures;

Compose, process and distribute correspondence and reports such as letters to parents/administration, monthly newsletter (with the direction of the

Administrator), monthly reports and confidential records; report card printing for teaching staff (3 times per school year);

Order, receive, distribute and maintain office and school supplies;

Facilitate student attendance procedures and visitor/volunteer procedures;

Coordinate the duties of the administrative asssistant staff where the school has a Administrative Assistant (Elementary) position;

Maintain First Aid supplies and log book as well as support the safe distribution and logging of student medications;

Maintain and provide all school level and Board forms and templates;

Operate general office equipment such as photocopiers, fax machines, PA system, walkie talkies and computers;

Other duties as assigned.

JOB REQUIREMENTS:

Possess a two (2) year college diploma in Office Administration or Business Administration;

1-2 years related work experience;

Excellent organizational and multi-tasking skills in a busy work environment;

Strong communication and interpersonal skills;

Strong problem solving, conflict resolution, decision making, and leadership skills;

Knowledge of basic accounting principles;

Advanced level knowledge and demonstrated ability in Word, Excel, Publisher and PowerPoint software;

Demonstrated knowledge and ability in Trillium (or similar relational database), Kimputer and Navision;

Knowledge of the Board and Ministry policies and procedures would be a definite asset.

Internal Candidates:

Qualified and interested applicants are requested to submit a written application and/or resume outlining their specific qualifications and ability to do this

job. Diplomas/Certificates required for this position must also be attached to your written application in order to be considered as a

candidate. If you have been deemed qualified because of your current position, this documentation is not necessary. Please ensure that you

include the posting number in the subject line of the email or on the outside of the mailing envelope. Applications will be received up until 4:00

PM on August 8, 2014.

(POSTING #C-2014-14.1)

Human Resource Services

Board Office

Fax #: (519) 578-3020

Email: recruiting@wcdsb.ca

PLEASE NOTE: The courier service between the Board Office and the schools runs only twice a week. It is the employee’s responsibility to take any

action necessary to ensure that their resume/application is received by Human Resource Services before the deadline noted above.

External Candidates:

External applicants will be considered if no internal applicants are deemed qualified. External applications are only accepted though our email address

recruiting@wcdsb.ca OR through Apply to Education (www.applytoeducation.com). Only complete applications will be considered for interviews – for

the details of a complete application checklist please visit: http://www.wcdsb.ca/careers/application/hr-forms.html.

This is a Non-Denominational Equal Opportunity Position

If you require a disability related accommodation to participate in the recruitment process, please contact us at (519) 578-3677,

extension 2368 to provide your contact information