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Temporary Purchasing Clerk

by Grand Erie District School Board

Reference #: Cler-Tech 94-22-23
Location: Brantford, ON
Date Posted: May 16, 2023
Grand Erie District School Board

Job Description

The Grand Erie District School Board is guided by our vision to Learn, Lead and Inspire and our shared mission to build a culture of learning, well-being and belonging to inspire each learner. Grand Erie’s 2800 employees provide quality education to approximately 26,000 full-time equivalent students who attend our 72 schools.  The Board spans a geographic area encompassing the City of Brantford and the Counties of Brant, Haldimand and Norfolk.  The head office is located in Brantford. 

We’re a team building a culture of learning, well-being and belonging to inspire every learner. We’re all learners, leaders and inspirers, working with students, our communities and each other to build a stronger future. We offer outstanding colleagues and supportive leadership, a commitment to ongoing learning and an excellent compensation package.

Required Abilities and Qualifications

  • Community College Diploma in Business Administration, Purchasing or a related field (verification is required)
  • A minimum of 1 to 3 years of purchasing experience in a similar role is required
  • Additional qualifications in procurement, purchasing and/or contract management preferred 
  • Public procurement experience preferred
  • Knowledge and experience in relation to the Provincial Broader Public Sector directives and processes
  • Knowledge of related legislation, regulations and standards pertaining to the acquisition goods and services
  • Advanced computer literacy utilizing MS Office software applications (Word, Excel) and familiarity with computerized contract management applications
  • Must be able to work effectively with minimum supervision
  • Effective communication (oral and written), and organization skills required
  • Must demonstrate flexibility, initiative and ability to prioritize and deal with competing timelines
  • Must be a team player
  • Strong customer service focus

Major Duties and Responsibilities:
  • Prepare and issue purchase orders
  • Assist in preparing procurement documents for managed competition processes, including assisting in research and preparing statistical reports, planning, scheduling and participating in bidder meetings
  • Coordinates the distribution, signature and return of all procurement documents, evaluation   tools, legal agreements, addenda and amendments within required deadlines
  • Implements appropriate controls, quality standards and follows risk management strategies that are in place for all procurement initiatives and complies with the BPS
  • Maintains all ongoing contract related documentation and databases to ensure that the agreement language, insurances, financial statements and all applicable files meet the requirement of the contract and are updated prior to expiry
  • Maintains the filing systems for all procurement related documents (electronic and paper)
  • Supports the Supervisor of Purchasing with ongoing education to staff regarding contract management policies and procedures to promote staff awareness, understanding and compliance with the contract obligations
  • Maintains and applies knowledge regarding policies, procedures, laws and regulations that pertain to the procurement of goods and services
  • To act as a central clearing point for school Principals and other internal customers seeking Purchasing related services
  • Perform other duties as assigned
Job Specifications
Hours of Work Full-time, 12-month temporary position, 7 hours per day/35 hours per week, 1820 hours/year
Rate of Pay $26.07 per hour plus vacation pay
Posting Number Cler-Tech 94-22-23
Effective Date June 19, 2023 to July 15, 2024 (tentative)
Apply to: Join us! - Careers - Grand Erie District School Board ( by Tuesday, May 30, 2023 4:00 p.m.

All submissions are to include a complete cover letter, resume, qualifications, and the names of three (3) professional references at least one of which must be a current supervisor (one document if submitted electronically). All new employees are required to provide an original Police Record Check (which includes a “vulnerable sector search”) acceptable to the Board prior to the commencement of employment.

Applicants with a disability that requires an accommodation to enable their participation in the interview process should advise the Board when contacted for an interview.  Any assessment and selection materials and processes used in the interview process can be made available in an accessible format, upon request in advance.

All submissions are subject to a screening process and some applicants may not be granted interview.

Grand Erie District School Board recognizes Six Nations of the Grand River and Mississaugas of the Credit First Nation, as the longstanding peoples of this territory. We honour, recognize, and respect these communities as well as all First Nations, Métis and Inuit Peoples who reside within Grand Erie District School Board. We are all stewards of these lands and waters where we now gather, learn and play, and commit to working together in the spirit of Reconciliation.
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