Job Expired
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This posting has expired and applications are no longer being received and this job does not show up on the main job list.
| Reference #: | VCS #095 |
| Location: | London, ON |
| Date Posted: | Jul 08, 2022 |
Job Description
.8 FTE Position Available
Administrative Assistant – Finance/Human Resources
Posting VCS #095
Administrative Assistant – Finance/Human Resources
Posting VCS #095
Position Summary:
The Administrative Assistant – Finance/Human Resources will be responsible for providing human resource and financial/accounting support. This position will report to the Manager of Human Resources.
Job Duties
Human Resources
- answers general inquiries on human resource issues from department managers, employees, and community
- assist with recruiting
- prepares internal job postings; adhering to the terms of the current Collective Agreement, as required.
- prepares and places external job advertisements for staff recruitment and receives all job applications for employment
- assist with reference information
- create, maintain, and secures the HRIS and hard copy employee, student/intern personnel files ensuring confidentiality is enforced.
- assist with employee orientation and training
- prepare human resource correspondence, i.e., letter of hire letters, contract letters
- generate reports and statistics to the Human Resources Manager and leaderful team, as required
- update the Human Resources Manager of any sensitive issues/concerns
- Other duties as assigned.
- receive, review and process invoices; and process internal rush cheques/EFTs based on appropriate approvals and back-up invoices
- process weekly petty cash cheque for each program based on appropriate approvals and back-up invoices
- reconcile petty cash returned to each program through bank deposit
- assists in completing bank deposits/credit card reconciliations
- archive payables as required.
- keep accurate filing/recording system of all cheques, invoices, mileage forms, etc.
- clear accounts payable cheques from bank reconciliation
- data inputting of billings and deposits
- follow up with outstanding accounts receivable owing over 45 days in a timely matter.
- Provide payroll back-up
- Report in writing, any accounting issues/concerns to the Director of Finance
- Prepares Month End Reports
- Maintains Budget Values in Accounting Program
- Other duties as assigned
- post-secondary education in Business Administration or Human Resources
- 0-1 years recent work experience in Office Administration or Human Resources
- experience in a unionized environment or experience in the nonprofit/charitable sector is an asset
- relevant experience in accounts payable, accounting support
- maintain good knowledge of the Collective Agreement and Policies and Procedures
- knowledge in Ontario employment standards, preferred
- sound knowledge of accounting principles and guidelines
- strong verbal and written communication skills
- Strong computer skills including - demonstrated expertise using Microsoft Office, including Excel, Word, Outlook, HR software and accounting programs
- accurate data inputting required
- Excellent interpersonal, problem-solving skills
- Able to maintain a consistent professional manner with both internal staff and external stakeholders and to always maintain confidentiality
- Vulnerable Screening, COVID Vaccination required
28 hours per week
Vanier is committed to building a diverse workforce reflective of Canadian society. As a result, it promotes employment equity and encourages women, Indigenous persons, persons with a disability and members of visible minority groups to apply.
Vanier is committed to developing inclusive, barrier-free selection and appointment processes and work environments. If contacted in relation to this process, please advise the organization's representative of your need for accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.
Vanier is committed to taking every reasonable precaution to protect employees, our clients/families and the healthcare systems in the communities in which we serve. In an effort to protect the wellbeing of our employees and clients, full COVID-19 vaccination is an essential requirement of all positions at Vanier. As such, all offers of employment will be conditional upon either (i) proof of full COVID-19 vaccination or (ii) proof of need for accommodation under relevant human rights legislation, and Vanier’s determination that the requested accommodation can be provided without undue hardship. You will be required to submit proof of full vaccination or proof of need for accommodation during our background screening process.
While we appreciate your interest, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.
