Junior Estimator / Construction Administrator
 
About NewGround:
NewGround is a leading strategy, design, and implementation firm specializing in the financial services and healthcare industries across the United States and Canada. For over a century, NewGround has been the provider of growth solutions, focusing on the design and delivery of customer and employee experiences, both in physical spaces and virtual applications. NewGround provides these progressive solutions through the integration of our key service areas: Build and Design, Retail Services, and Digital Signage and Content.
 
At NewGround, our motto is “It’s all about the people.” So we’re proud of the fact we have little turnover and are able to attract some of the best and brightest architecture, design, construction, branding, retail and creative talent in our industry. The caliber of the people we hire says something about our commitment to quality, our integrity, and our desire to excel. NewGround is a growing and dynamic organization where the culture is exceptional.
 
Why Our People Love Working at NewGround in Waterloo

• NewGround provides a beautiful, impressively designed work environment.
• Our attire is business casual and we can wear jeans on Friday.
• Our fun-filled, informative new-hire orientation called “GroundBreaking” includes training, camaraderie, meals, and education covering NewGround’s 100+ year history.
• We are all part of a creative, talented, think-out-of the-box team.
• NewGround is exceptional in the Design/Build.

 
Provide executive level administrative support, estimating and budgeting to the Vice President and the Build group as a whole.
 
GENERAL SKILLS

• Proficient in Microsoft Office Suite
• Knowledgeable in AutoCAD an asset
• Construction industry knowledge
• Function well within a team environment
• Communicate effectively
• Multi-task effectively

 
PRIMARY RESPONSIBILITIES 
 
Project Coordinator related Responsibilities:

• Assist CM & PM with document preparation for tendering, permit apps, supplements, project closeout, etc.
• Prepare in-house job files, labels
• Prepare start up binder for PM – time/expense/activity/cost sheets including budget, permit, quotes, reports & various tabs, etc.
• Setup “CCMS” in excel spreadsheet to enter, update, maintain all financial cost associated with the project
• Run reports tracing project costs & relay info to CM
• Update monthly invoicing spreadsheet with project percentage completion amounts
• Request & log final invoices, stat declarations, as-builts, warranty, maintenance paperwork from sub-trades
• Shop drawing review
• Provide Support to the VP/CM
• Project scheduling and planning
• Maintain Accurate and up to date logs (CO/ SI/ Shop drawings)
• Obtain quotes for CCO’s
• Documenting site meeting notes and creating meeting minutes
• Be familiar with all CCDC documents, and assist in the preparation of subcontracts
• Provide administrative support to V.P. Construction and President in preparation of proposals, letters of agreement, planning studies, general filing, and general administrative correspondence to prospective clients
• Verify that Certificate of Occupancy Requirements are met and C of O will be in hand prior to Client move in date
• Maintain Rack Set of plans and specs 
• Correspondence to Subcontractors / Suppliers
  • Per PM / Site Supervisor or CM direction, draft letters for:
    • Delays
    • Back charges
    • Authorization to proceed with changes
• Notify Subs and Vendors of Submittal requirements and dates due
• Review Submittals
• Develop and maintain Submittal Log
• Distribute approved Submittals to and review with PM / Site Supervisor
• Notify A&E of all late response on Submittals
• Meet with A&E as necessary to review status of all outstanding Submittals
• ASI’s
  • Maintain ASI Log with distribution
• Pre-Construction Services:
  • Verify drawing permit requirements, form, number of prints and sealing requirements
  • Determine sets needed for bid process
  • Develop Bid Strategy based on requirements of Client’s timeline (early release of bid packages, etc.)
  • Conduct Subcontractor prequalification / Client preferred Subcontractors
  • Issue bid announcement & Bid Date
  • Distribute Plans, Spec and addendum
  • Conduct Pre-Bid meeting (if size & complexity dictate)
  • Advise architectural team of sets needed for permit
  • Receive and distribute to CA, plan review comments
  • Coordinate response time for comments
  • Evaluate Bids (w / Estimator in needed)
  • Conduct pricing meeting with the VPC or CM, and prepare Supplement
  • Conduct bid process; develop bid categories / work packages
  • Secure building permit

 
       Jr. Estimator related Responsibilities:

• Prepare conceptual estimates based on preliminary plans and past project cost history.
• Complete quantity take-off and data base pricing for all items of work required.
• Prepare proposed general requirements to be reviewed with the construction team.
• Solicit local pricing input from regional subcontractors and suppliers either by phone
• Gather information from site inspections on renovation projects.
• Review all estimates with the VP/CM before release.
• Prepare cost breakdown to be used by the construction team for bidding process.
• Assist with analyzing subcontractor bids.
• Attend project debriefing meetings to review actual costs and identify data base revisions.
• Interpreting conceptual and working drawings
• Create database of cost based on previously completed projects as a resource for the build department
• Preparing quality take offs and budgets
• Soliciting, retrieving and consolidating info from various sources
• Supporting the overall bid preparation and tendering process

EXPECTATIONS

• Maintain positive can-do attitude
• Assist the team in delivering a successful project to our Clients
• Handle multiple projects and tasks simultaneously
• Be reliable, responsible and cooperative
• Attention to detail
• Thrive in a fast paced environment

 
EDUCATION AND/OR EXPERIENCE PREREQUISITES

• Construction Engineering Technology diploma preferred  - Degree not required

• 1-5 years of experience within the construction industry (Project Administrator, Buyer or Project Engineer)

 
Location:
Waterloo, Ontario, Canada
 
NewGround’s operational headquarters are in Chesterfield, MO, with principal offices in Ontario, CAN, Chicago, IL; Atlanta, GA and Portsmouth, NH.
 
Compensation:
NewGround’s reputation for integrity, creativity, quality, and results is the basis of our renowned status in the industry. We offer a competitive salary commensurate with qualifications and experience and an outstanding Employee Benefits Package to promote wellness, work/life balance and financial security for our valued team including:

• Medical, Dental and Vision plans,
• RSP  
• Life insurance - company paid with buy-up option
• Long and Short-term Disability
• Paid vacation, sick days and holidays

 
Qualified candidates should email resume to careeropportunities@newground.com or simply apply online at http://careers.newground.com
 
NO PHONE CALLS PLEASE. WE DO NOT UTILIZE STAFFING SERVICES. 
 
NewGround is an Equal Opportunity Employer.
 
Visit us at:
NewGround - Canada – www.1stFinancialBuilding.com
NewGround - www.NewGround.com
NewGround - Headquarters Portfolio - www.NewGroundHQ.com
NewGround - Healthcare – www.NewGroundHealthcare.com
Adrenaline - Our Experience Design Agency - www.AdrenalineShot.com
NewGround - Digital – www.NewGroundDigital.com