JOB OVERVIEW

The Shipper Receiver Administrator is responsible for all paperwork associated with shipping and receiving, including preparing bills of lading, packing slips, and customs documentation.  They work closely with the Shipper Receiver/Material Coordinator, suppliers, carriers, and customers to coordinate the timely delivery of goods. We are looking to add someone to our team who is eager to learn, detail-orientated and a team player. It is crucial that the Shipper Receiver Administrator promotes a positive company image through safety, quality, consistency, and professionalism.

KEY RESPONSIBILITIES

§  Manages the documentation in support of shipment and receipt of all products, materials, and supplies

§  Creates packing slips

§   Receive and offload all incoming shipments from vendors and customers as required; verifying packing list to physical quantities received

§   Receive materials into NAV- ERP and scanning packing list documents to the purchase order

§   Notify stakeholder where products have been allocated and closing the original request in the purchasing ticketing system

§   Notify purchasing of packing list discrepancies or damaged product

§   Arranges freight and deals with brokerage partners to ensure timely deliveries

§  Collaborates and communicates with Shipper Receiver/Material Coordinator, Project Managers, Shop, and others involved in the shipment and receipt of products

§  Tracks, traces, and updates the status of incoming and outgoing shipments

§  Books, modifies, and maintains appointments for incoming and outgoing trucks

§  Updates inventory records on the Shop’s database, administering orders and payments, and responding to the customer’s inquiries and concerns. 

§  Maintains accurate log sheet of daily moves, scanning inventory and counting accurately

§  Provides additional backup support for shipping and receiving departments

§  Enforces and documents job procedures, company policies and procedures

§  Continuously improves and documents work processes, ensures that processes are communicated with Shop Manager and Shop Team

§  Knowledge of techniques for document control, tracking, distribution, and follow-ups

§  Support customers, respond to inquiries, and investigate complaints

§  Verifies accuracy and completeness of all documents

§  Set up and monitor accounts of selected customers

§  Perform routine data entry and other office support activities including creating, sorting, scanning, and filing documents

§  Working knowledge of mechanical industry

§  Work closely with Shipping Receiving/Material Handler

§  Work closely with assembly and fabrication to flag and deliver parts halting production

§  Assist with movement of material from staging area to assembly

§  Clearly label all material in shipping and receiving area and follow up on unknown deliveries

§  Flag low level items to purchasing

§  Attend daily assembly meeting and take notes on jobs to move/items required to proceed/ trucks to be arranged etc.

§  Identify and work to provide a solution for potential safety risks

§  Perform pre-operational checks of material handling equipment

§  Perform various housekeeping activities as assigned

§  Follow all work instructions and procedures at all times

§  Assist with inventory and cycle counts

Requirements

REQUIRED EXPERIENCE & QUALIFICATIONS

§   Completion of High School or equivalent

§   Capable of lifting 50 lbs

§   Ability to work well independently and as part of a team

§   Strong communication skills, professional attitude

§   Excellent data entry, organizational, multi-tasking, and time/task management skills

§   Strong attention to detail and good problem-solving skills

§   Previous experience in Shipping Receiving is an asset

§   Mechanical knowledge an asset

§   Experience in custom fab or automation environments an asset

§   You have a get it done attitude and are skilled at removing barriers

§   You operate with a team spirit, not with ego; you want everyone, including yourself, to do their best work; you see your success as dependent on the success of the team

§   You can think beyond the needs of the customer to point out errors and identify potential solutions

§   You can adjust quickly to changing priorities and conditions, cope effectively with complexity and change, quickly understand and absorb new information and respond appropriately

§   You are a straight shooter who gets to the point and can clearly communicate in both oral and written form