Classification & Regular Hours

Hours per Week: 35

Salary Grade: 13 

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.  We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

ACVS supports researchers in their quest to discover solutions to the world’s most pressing challenges, while ensuring the highest standards of ethics and care in animal-based science. 

Responsibilities

The Administrative Officer will ensure the smooth and efficient coordination of administrative operations within Animal Care & Veterinary Services, in consultation with the Manager, Administration & Finance.  The role will provide guidance and support for a wide range of administrative, human resources, and financial functions and processes, and ensure they are carried out in compliance with all of Western's relevant administrative policies and procedures and relevant legislation.  The Administrative Officer will support continuous improvement and identify risks and opportunities to the ACVS Leadership Team.  The role will also provide project leadership, participate in relevant committees, and ensure the availability of necessary documentation, resources, and information to support strategic decision making.  As with all positions within ACVS, this role requires the individual to consistently demonstrate sincere compassion for research animals, high adaptability, attention to detail, efficient multi-tasking, and effective teamwork and communication skills. 

Qualifications

Education:

• Undergraduate Degree in Business Management/Administration, Human Resources, Finance/Accounting, Management and Organizational Studies or related field
• Courses taken in Finance/Accounting
• Certified Human Resources Professional (CHRP) and/or Chartered Professional Accountant (CPA)
• Completion or working towards Canadian Institute of Management Designation

Experience:

• 3 years experience supporting human resources and financial functions in a large complex organization
• Experience in a unionized environment
• Experience managing and overseeing staff and projects is preferred 

Knowledge, Skills & Abilities:

• Knowledge of financial budgeting principles and Human Resources principles and practices
• Ability to ensure expenditures and resources are within allotments, and to make appropriate modifications when required
• Communication skills to translate information into easily understood terms, summarize information, provide a rationale for action and to complete detailed analytics and reports
• Ability to work in a manner that models best practices in confidentiality standards
• Ability and willingness to employ a consultative and collaborative approach to addressing issues and making decisions
• Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Commitment to ongoing professional development with a desire to take on new challenges
• A well-defined sense of diplomacy, including solid negotiation and conflict resolution skills
• Ability to work in a fast-paced environment, meet tight deadlines and adapt to changing priorities
• Intermediate computer skills in Microsoft Office Suite
• Problem solving skills with a sense of urgency in resolving issues and getting tasks completed
   

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

Interested applicants are asked to visit https://recruit.uwo.ca for further information and to apply online referencing job #34987 by midnight on June 17, 2024.
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.