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This posting has expired and applications are no longer being received and this job does not show up on the main job list.
| Location: | Brantford, ON |
| Date Posted: | Apr 09, 2024 |
Job Description
Grand Erie District School BoardInvites applications for
Executive Assistant Pool
Education Centre (Brantford, ON)
Grand Erie District School Board represents more than 28,000 students in 58 elementary schools and 14 secondary schools within the City of Brantford and the counties of Brant, Haldimand and Norfolk, as well as students from Six Nations of the Grand River First Nation and Mississaugas of the Credit First Nation. With a dedicated staff of more than 2,900, Grand Erie is committed to learning, leading and inspiring. The Education Centre is located in Brantford.
We are seeking a group of diverse candidates for our Executive Assistant Pool. The Executive Assistant position is responsible for providing administrative and support services to the Superintendent. This position is the primary contact for public and school administration and provides executive level communication for both internal and external clients. The Executive Assistant responds to queries and concerns of a varied and sensitive nature that are received into the Superintendent’s office and conducts their work in a highly confidential manner, in a frequently changing environment. This position will coordinate the daily activities and operations of the Superintendent’s Office and complete other administrative tasks and responsibilities as required. Successful candidates will be placed on a ready to hire list for a three-year period and may be assigned at any time for both permanent and temporary opportunities.
Responsibilities include, but not limited to:
- Receive, address, document, resolve and/or follow up as necessary for all inquiries as the primary point of contact between schools and Superintendent’s office
- Coordinate and manage the Superintendent’s daily schedule including arranging meetings, networks, site visits, coordinating travel, accommodations and registration for conferences/meetings
- Organize meeting documentation, agendas and supporting materials. Facilitate virtual meetings, record and distribute meeting minutes
- Assist with system level responsibilities assigned to the Superintendent’s portfolio including the tracking of budgets
- Review and reconcile purchasing card statements, special project payments and other expense reports in accordance with Board procedures
- Collaborate with departmental and interdepartmental colleagues in completion of work
- Review school submitted documents for completion, accuracy and compliance with Board processes and policies
- Manage and file electronic and paper records
- Provide assistance to other Superintendents as required
- Other duties as assigned
Qualifications, Skills and Experience:
- Post Secondary degree/diploma in business, office administration or a related discipline with a minimum of three years relevant experience in an equivalent role; or the equivalent combination of education and experience as determined by the Board
- School Board experience an asset
- Advanced computer skills, especially with Microsoft Office Suite including experience with Outlook 365 and creating PowerPoint presentations
- Experience organizing and facilitating Microsoft Teams meetings
- Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and confidentiality
- Strong customer service focus and work ethic, with an ability to problem solve issues, multi-task, prioritize, and exercise sound judgement
- Excellent interpersonal skills with effective communication skills, both orally and in writing
- Ability to work both independently and part of a team
| Job Specifications | |
| Hours of Work | 7 hours per day/35 hours per week |
| Rate of Pay | $62,746 - $71,303 A competitive benefits plan is available through a provincial benefits trust plan. |
| Effective Date | To be determined |
| Apply to: | External applicants may apply by clicking the button below by April 26, 2024 at 4:00 pm. |
All submissions are to include a complete cover letter, resume, qualifications, and the names of three (3) professional references at least one of which must be a current supervisor (one document if submitted electronically). All new employees are required to provide an original Police Record Check (which includes a “vulnerable sector search”) acceptable to the Board prior to the commencement of employment.
Applicants with a disability that requires an accommodation to enable their participation in the interview process should advise the Board when contacted for an interview. Any assessment and selection materials and processes used in the interview process can be made available in an accessible format, upon request in advance.
All submissions are subject to a screening process and some applicants may not be granted interview.
Grand Erie District School Board recognizes Six Nations of the Grand River and Mississaugas of the Credit First Nation, as the longstanding peoples of this territory. We honour, recognize, and respect these communities as well as all First Nations, Métis and Inuit Peoples who reside within Grand Erie District School Board. We are all stewards of these lands and waters where we now gather, learn and play, and commit to working together in the spirit of Reconciliation.
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