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Charge Preparation Coordinator

by London Police Service

Position Type: Full-time
Location: London, ON
Date Posted: May 25, 2023
London Police Service

Job Description

Position:                                            Charge Preparation Coordinator

Status:                                               Temporary, Full Time

Application Deadline:                     June 08, 2023, at 11:59 PM

The London Police Service is hiring a Charge Preparation Coordinator, formerly known as “Administrative Assistant, Court Services”, to support our Court Services team. The Charge Preparation Coordinator is responsible and accountable to the Supervisor, Charge Preparation Unit for the efficient and timely performance of the assigned duties and responsibilities. Specific responsibilities shall include, but are not limited to:

Duties and Responsibilities

  • Assemble and audit all criminal and provincial charge packages.
  • Add entries to the Canadian Police Information Centre (CPIC) relating to Appearance Notices, Summonses, and Undertakings.
  • Prepare all Part I Provincial Offence matters to ensure they are filed with the Provincial Courts within the legislated timeframe.
  • Notify Officers when corrections are needed on Provincial Offence Matters.
  • Prepare Informations, summonses and disclosure of all Part lll and Long form Summons Provincial Offence matters.
  • Prepare packages and disclosure for Part I Provincial Offence matters Notice of Trials.
  • Request officer duty book notes and follow up with requests for disclosure of criminal and provincial matters as required.
  • Track received conduct fees from external agencies for member testimonies in Civilian matters.
  • Process Provincial Offence appeals requested from either defendant or prosecution.
  • Receive Early Resolution requests from Provincial Courts and prepare electronic court folder with disclosure needed.
  • Review, process, and disclose required Ministry of Transportation (MTO) reports and CPIC checks for all criminal and provincial charges.
  • Fulfill requests from Provincial Offence Act (POA) prosecution for additional disclosure.
  • Audit Part I and Part III offences, including Long Form Summons.
  • Review General occurrences and criminal Bench warrants for accuracy and ensure all required documents are attached for disclosure.
  • Maintain an accurate and current warrant log.
  • Respond to inquiries from officers regarding administrative procedures.
  • Perform general administrative duties such as filing, scanning, and photocopying.
  • Provide training to cadets and civilian staff on creating charge packages.
  • Edit and maintain Criminal, Federal, and Provincial Offence charge wordings with in-house references.
  • Other duties as assigned within the core competencies.


  • Secondary School Diploma or equivalent.
  • 6-12 months’ experience in office administration or a related field.
  • Strong problem-solving skills for decisions that usually involve selecting from one of several optimal or existing set of solutions or protocols.
  • Strong communication skills for regular contact with LPS members, community organizations, and members of the public to give, obtain and/or exchange routine information or decisions requiring general discussion, and explanation to ensure understanding.

Salary:  $47,358 (Starting) to $52,800 (6 months) to $58,245 (at 12 months)

Hours of Duty:  Rotating Ten (10) hour shifts, Monday to Sunday, 0600-1600 hrs. Members may be required to provide 24 hours per day coverage (subject to operational review).

Condition of Employment: 

All London Police Service employees are required to be fully vaccinated (defined as completion of the full vaccination cycle with a COVID-19 vaccine approved by Health Canada) as a condition of hire unless there is a valid exemption pursuant to the Human Rights Code.

Application Process:

Please refer to the “How to Apply” page on our website for application instructions.  We thank all applicants for their interest in the London Police Service; however only those selected will be contacted.

London Police Service is committed to creating and fostering a diverse and progressive workforce that is representative of the citizens that we serve. It is the LPS policy not to discriminate against any employee or applicant, in accordance with federal and provincial regulations and to base all employment decisions only on valid job requirements. 

Applicants requiring accommodation for any stage of the application process, please contact Alex Newton, HR Specialist,

The London Police Service is located in southwestern Ontario, Canada. We have over 800 members (officers and civilians) and we proudly serve over 400,000 residents in the City of London. Our mission is to ensure the safety and well-being of London’s communities and our goal is to have a membership that is representative of the diverse London community.