A medium sized equipment and vehicle repair shop is currently looking for a Coordinator. The ideal candidate will have above average command of the Microsoft suite of programs, excellent data entry and filing skills and a strong communicator.
This role:
- Completes vehicle repair reports accurately and clearly on repair order.
- Reviews repair orders to ensure that work is completed, and that additional work and authorization is noted.
- Performs data entry “work pending” from vehicle reports sent to shop by operations personnel.
- Provides a timely daily work in progress (WIP) report and communicates to the appropriate persons.
- Controls spare inventory assigned to shop including orders, receipt of goods, and storage.
- Manages all warranty claim issues, and ensure follow through.
- Facilitates parts ordering process, orders parts.
- Works with Manager to monitor parts inventory and monthly physical part inventory. Make any adjustments needed in system.
- Works with vendors to perform needed services. Follow all repair order processes in system.
- Orders/purchase office supplies.
- Maintains office equipment (i.e., copiers, printers, fax machines, etc.). Trains personnel in its use and troubleshoots problems.
- Handles special clerical projects as instructed by either the Maintenance Manager or Directors.
- Controls all posted documents, including time records, vehicle records and changes to parts inventory.
- Files all documents.
- Prepares invoices for approval.
- Maintains high customer satisfaction standards.