Basic Function:
Under the direction of the Director, Human Resources (HR), the Payroll Manager develops and recommends payroll policies and procedures within an electronic payroll system. Manages the day-to-day functions of payroll and pension procedures. Ensures corporate compliance with Federal and Provincial Legislation, as well as Corporate policies and collective agreements. Provides technical guidance and direction to staff within the Payroll function of Human Resources. Prepares salary costing and maintains confidentiality.
Position Description:
- To initiate, review and/or undertake various business process relative to the payroll function of Human Resources.
- Performs the more complex payroll duties and has lead responsibilities in all areas of the Payroll function.
- Analyses potential payroll problems, and contacts employees and their supervisor(s) in consultation with the Director, Human Resources, and documents problem areas and recommends corrective action.
- Reviews letters of employment relative to the payroll function.
- Calculates costings for severance, pay-outs and EI top-up.
- Oversees the annual pension reporting and form submission, including pension quotes. Ensures employees are supplied with correct information related to their OMERS pension including breaks in service, completion of appropriate forms for waivers, purchases of service, disability elimination periods, pensions etc. and ensuring timely completion of Annual Report of Contributions.
- Ensures T4’s, T4A’s and EHT statements are completed accurately and by the required deadlines.
- Calculates liabilities for sick leave, and overtime to reflect outstanding monies owing for financial reports.
- Prepares and submit monthly payments for Life Insurance, LTD and ADD.
- Prepares the annual EHT and salary disclosure reports.
- Responsible for updating salary schedules due to negotiated increases, annual increments, job evaluation changes, position changes, new employees, resignations, etc.
- Calculates retroactivity monies when union contracts are settled.
- Performs the required account analysis, including balancing payroll accounts, amounts remitted/amounts expensed, and completing journal entries as required.
- Conducts auditing of payments, deductions and payroll records for compliance with rules and regulations.
- Lead for testing new versions of existing software, troubleshooting issues in collaboration with IT and making recommendations for implementation of any new Payroll related software.
- To ensure all relevant legislative requirements governing payroll and pension administration are met.
- Oversees the administrative obligations under the OMERS Act and regulations.
- Responsible for all legislated year-end reporting, relative to the function, and ensures compliance with relative federal and provincial legislation, as well as collective agreements.
- Ensures proper accounting and procedures are followed as per legislations and corporate policies.
- To provide guidance and direction relative to the payroll function to the department.
- Conducts research on legislation and County policies, procedures and Collective Agreements, to ensure compliance with all rules and regulations, relative to the function.
- Actively participate in weekly and monthly divisional meetings.
- To act as a resource, advisor and/or liaison to Council, Senior Leadership, Managers, other County staff, the public and association networks.
- Promote and maintain a positive public image, internally and externally, for Human Resources, and specifically for the Payroll function.
- Respond to external requests for information, including completion of surveys, relative to the function.
- Builds and maintains positive working relationships with co-workers, other County personnel and the public using principles of good customer service.
- To lead an effective team to meet the mandates of the payroll function.
- Provides day-to-day supervision, leadership, coaching and direction to the staff within the Payroll team of the Human Resources department.
- Foster an internal culture of teamwork, trust, respect, integrity and accountability.
- Monitor performance and conduct performance appraisals for direct reports.
- Perform other related duties to assist in all functional areas of the Human Resources department, as required.
Requirements
Knowledge and Experience:
- Post-secondary school degree or diploma in an applicable field of study
PLUS
- Certificate for Payroll Management (Payroll Compliance Practitioner and Payroll Leadership Professional), together with 3-5 years of experience in a electronic payroll environment (note: payroll and public sector pension experience will be considered an asset).
- Computer expertise required; must be able to apply basic functions of software, in particular payroll software in an integrated systems environment, and corporate software.
- Up-to-date knowledge of various regulations affecting payroll is required
Skills and Abilities:
- Working knowledge of computerized payroll system.
- Working knowledge of payroll procedures and accounting procedures.
- Strong attention to detail.
- Strong interpersonal and communications (oral and written skills).
- Analytical Skills, organizations skills, time management skills, and the ability to work independently.
- Ability to meet deadlines while working in a team environment.
- Working knowledge of collective agreements, policies and procedures.
- Working knowledge of pension plan rules and regulations.
- A valid Ontario driver’s license and access to a vehicle.
- Awareness of safe work practices as they relate to job responsibilities and work environment, and have the basic understanding of the Occupational Health and Safety Act
Benefits
Posting #: NU 43.25
Title: Payroll Manager
Number of vacancies: 1
Job Code: 5HRPYC
Status: Permanent Full Time
Employee Group: Non-Union
Wage: $89,748 - $112,186 per annum
Division: Office of the CAO
Department: Human Resources
Reports To: Director, Human Resources
Location: Simcoe, ON
Posting Period: September 29, 2025 – October 13, 2025
Application information:
· Ensure the file extension for your resume document is .doc, .docx or .pdf
· If you are electing to include a cover letter, the cover letter and resume must be uploaded as 1 file.
· Find out more information about Norfolk County here: Employment at Norfolk County - NorfolkCounty.ca
The Corporation of Norfolk County is an equal opportunity employer. Accessibility accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.
Successful applicants are required to provide the Employer with a current Criminal Record Check, including a Vulnerable Sector where required and verification of education.
Thank you for your interest in this position. Only those to be interviewed will be contacted.