Position: Administrative Assistant, Training and Professional Development Branch

Status: Permanent, Full-Time                      

Application Deadline: May 29, 2022 

The Administrative Assistant, Training and Professional Development Branch is responsible and accountable to the Branch Commander for the efficient and timely performance of the assigned duties and responsibilities.  

Specific responsibilities shall include, but are not limited to: 

• Receive/greet all persons attending the Training and Professional Development Branch (TPDB) office, including phone and email enquiries in a receptive and professional manner, and relay information and messages to the appropriate area;
• Prepare correspondence, statistics and reports related to the TPDB including maintaining, sorting, distributing and filing all related paperwork and electronic files pertaining to the member's training records and ensuring Branch Supervisors have the information in the format they require;
• Maintain the schedules for classrooms and assigning training spaces upon request of Supervisors in the TPDB;
• Develop and maintain careful, precise records relating to the TPDB;
• Maintain and update all members' records related to training and professional development, including submitting course certificates to the Human Resources Division to be added to members’ personnel files;
• Develop and maintain scheduling and record systems for various types of training and diary dating expiring training (i.e.: pistol requalification, taser training, defensive tactics, heavy weapons, working from heights, first aid, respirator FIT testing, PVO, etc.);
• Develop and maintain reporting structure and support in relation to audits and inventories of LPS assets (i.e.: firearms, heavy weapons, tasers, ammunition, other use of force equipment, etc.);
• Develop and maintain record systems for various types of Health and Safety functions (i.e.: PAPR, AED Devices, EpiPens, Scott AirPacks, First Aid kits, respirator FIT testing, etc.);
• Develop and maintain scheduling and communications for In Service training and diary dating expiring training;
• Coordinate members' return to work training schedules with the Human Resources Division for members returning from leave;
• Transcribe data from Use of Force Reports to the LPS statistics record, including input of year end statistics;
• Assist budget managers within the Branch with data entry related to purchases, and reconciliation of budget sheets against month end reports;
• Maintain basic/general knowledge of both the sworn and civilian working agreements as well as LPS procedures;
• Utilize discretion and tact related to records and information maintained by the TPDB and the release of that information;
• Prepare applications/documents/registration for members assigned to attend OPC/CPC/Conferences/Other courses external to LPS, and provide instruction to members relating to course attendance, travel expenses and accommodations;
• Develop and maintain tracking systems relating to contracts with external speakers; and
• All other duties as assigned. 

Requirements:

• 1 year post-secondary with preferred courses in Office or Business Administration.
• 1-2 years pre-employment related experience

Salary: 

$46,843 (starting) to $69,128 (at 30 months) 

Benefits:

Medical, Dental, and Vision, Life Insurance, Pension Plan (OMERS), Employee Family Assistance Plan, and On-Site Fitness Facilities.

Condition of Employment:

All London Police Service employees are required to be fully vaccinated (defined as completion of the full vaccination cycle with a COVID-19 vaccine approved by Health Canada) as a condition of hire unless there is a valid exemption pursuant to the Human Rights Code. 

Application Process: 

Please refer to the “How to Apply” page on our website for application instructions.  We thank all applicants for their interest in the London Police Service; however only those selected will be contacted. 

London Police Service is committed to creating and fostering a diverse and progressive workforce that is representative of the citizens that we serve. It is the LPS policy not to discriminate against any employee or applicant, in accordance with federal and provincial regulations and to base all employment decisions only on valid job requirements.  

Applicants requiring accommodation for any stage of the application process are encouraged to notify LPS in advance by indicating the request for accommodation in the application, or calling Human Resources at 519.661.5660. 

The London Police Service is located in southwestern Ontario, Canada. We have over 800 members (officers and civilians) and we proudly serve over 380,000 residents in the City of London. Our mission is to ensure the safety and well-being of London’s communities and our goal is to have a membership that is representative of the diverse London community.