Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.  We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
 
Facilities Operations provides maintenance to the systems our customers depend on each day and requires our staff to have a solid foundation in discontinued practices while keeping ahead of progressive industry standards. Facilities Operations responsibilities include: Structural Services, Landscape Services & Waste Management, ACMF Services, Plumber/Fitter Shop, Electrical Services, Power Plant (steam, chilled water, compressed air), Project Services and Maintenance Planning & Client Services.
 
The Administrative Assistant is responsible for the organization and coordination of administrative operations and procedures for the Executive Director (Facilities Operations) and the Managers within the Facilities Management portfolio. The incumbent will be accountable for ensuring the administrative functions are well managed, efficient and result in outcomes that contribute to the University's mission.
 
Qualifications
Education:
-   University undergraduate degree, preferably in Business Administration or a related field

Experience:
-   5 years' progressive administrative experience within a complex office environment
-   2 years' experience working in a unionized environment with union leaders and members, government representatives, contractors, external agencies, vendors, and staff

Knowledge, Skills & Abilities:
-   Excellent verbal and written communication skills and confidence dealing with all levels of an organization
-   Proven ability to multi-task and prioritize with an eye to consistently producing high quality work and meeting deadlines in a demanding environment
-   Positive, outgoing attitude with genuine client service orientation and conflict management skills
-   Demonstrated ability to support continuous process improvement
-   Creative problem-solving skills and sound professional judgment, especially regarding confidential/sensitive information
-   Advanced computer skills including word processing (Microsoft Word), database management, spreadsheet design (Microsoft Excel)
-   Demonstrated adaptability, flexibility and patience with a willingness and motivation to learn new concepts, technologies and systems
-   Strong attention to detail and proofreading abilities
-   Self-driven, independent thinker who is highly motivated and possess an intrinsic passion for quality and client service
-   High degree of tact, diplomacy, maturity, patience and the ability to demonstrate sensitivity to varying concerns and viewpoints, especially in a unionized environment
-   Ability to establish and build healthy relations and partnerships within a diverse workforce
-   Proven ability to work within a fluid and challenging work environment with competing priorities, high level of interruptions, complex scheduling, and unexpected priorities and deadlines
-   Proven ability to work effectively independently with little supervision and collaboratively within a team setting to ensure deadlines are met and policies/procedures are followed
 
Please note, successful applicants will be required to produce a current record police information check from a police service prior to commencing employment.
 
Interested applicants are asked to visit: www.workingatwestern.uwo.ca to apply online to job reference 6771, by midnight on May 16^th, 2016.
 
The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Aboriginal persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. 
 
Accommodations are available for applicants with disabilities throughout the recruitment process.  If you require accommodations for interviews or other meetings, please contact Human Resources at hrhelp@uwo.ca or phone 519-661-2194.
 
We thank all applicants for their interest; however, only those chosen for an interview will be acknowledged.