Description:

Full-time, temporary (Appendix D), Feb 2015-Feb 2016

Responsibilities:

We require a qualified individual to provide administrative support to the Student Life team.

• Responsible for supporting departmental initiatives and functions (i.e. Orientation, English Conversation Partners, Respect)
• Assist with logistics for workshops and outreach events; send email communications (e.g. notices, reminders, etc.) to appropriate groups
• Support intake processes for English Conversation Partners
• Schedule Connect and Respect workshops; create sign-in sheets, answer questions
• Set meetings, create agendas, record, transcribe and send minutes to committees and working groups
• Coordinate the Al Logan and Carol Gregory student awards by developing nomination packages, organizing selection committee meetings, arranging award presentations and presenting awards
• Collect evaluation forms and tally results for various initiatives & activities to compile statistics
• Execute co-curricular software system processes for initiatives and events
• Prepare requisitions for supplies (i.e. business cards, name tags, printing, special events, work requests, etc.)
• Monitor, reconcile, and record budget expenses for credit card purchases, petty cash vouchers and other purchases
• Collect, sort and distribute incoming mail and send outgoing mail
• Ensure functionality of LCD screen system at all locations (campuses and Residence)
• Set up new users of the software system; provide technical support and advice to existing users; monitor content submissions and provide suggestions for improvement
• Liaise with IT Services and software vendor to ensure hardware is operational and take action to repair/move hardware when necessary
• Provide frontline customer service; daily opening procedures for the SL Office (and Information Desk if necessary)
• Provide accurate information about the SL Department and other College services via in-person, email or telephone correspondence
• Maintain clean office space

Qualifications:

• Two year diploma in Office Administration Executive or Office Systems
• Three years of experience in an office environment with a customer service focus, preferably in an educational setting
• Excellent organizational skills with close attention to details
• Strong time management skills
• Ability to work independently and collaboratively as member of a team
• Strong judgement, flexibility, adaptability, and written and verbal communication skills
• A high degree of sensitivity and ability to work with a student population with diverse needs
• Demonstrated commitment to client service
• Demonstrated comfort and competence working with technology tools (hardware and software)
• Proficiency with Microsoft Office Suite
• Preference given to individuals with experience using web-based software applications (i.e. SCALA Enterprise Content Manager, Campus Labs Co-Curricular Record software)

We thank all applicants but only those selected for an interview will be contacted. Conestoga College is committed to workplace diversity and provides accommodations to applicants with disabilities throughout the hiring process. If you require accommodation, please contact Human Resources.