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Date Posted: | Sep 17, 2014 |
Job Description
Dream Unlimited
Dream Unlimited is a real estate investment, development and management company, creating value at every stage of the real estate life cycle. Since the business was created in 1994, Dream has grown substantially, becoming one of Canada’s leading real estate companies with approximately $13.4 billion of assets.
And while on the surface our business may not seem that different from others, it’s our attitude and approach that sets us apart. We believe in better communities to live in and work in. We seize unconventional opportunities and try new things, approaching every project with passion and purpose. Dream has earned a reputation for adding value by being smart and doing good, making decisions with everyone’s interest at hand – our customers, partners, investors, and the community at large.
Dundee REIT
Dream Unlimited provides asset management and advisory services to Dundee REIT, a TSX-listed real estate investment trust that owns a portfolio of well-located, high-quality central business district and suburban office properties in major urban centres across Canada. Dundee Realty Management Corp. is a property management division within Dream Unlimited that provides services to Dundee REIT.
Role
Dream is looking to hire an Assistant Property Manager with experience in commercial property management. Responsibilities include:
- Manage parking, storage and telecom agreements for properties, including the tracking of parking, preparation of License Agreements, monthly reconciliations to JD Edwards and monthly site inspections;
- Assist Property Manager with the collection of rents and all tenant obligations under the terms of the lease;
- Assist in the preparation and review of financial reporting (annual budgets, monthly reporting, review of variances, expenses and revenues);
- Prepare and update Tenant Manuals;
- Prepare and update Fire Safety Plans;
- Assist with the coordination of tenant move in/out activities (elevator bookings, notification to janitorial company, security, Dundee Plus updates, inspections, forms, signage etc.);
- Conduct inspections of properties, including but not limited to annual environmental inspections, as directed by the Property Manager;
- Complete quarterly audits of building security card access systems, including parking and fitness center access;
- Conduct quarterly audits of building directories and tenant signage to ensure that occupants in the building tie to the rent roll;
- Tenant correspondence, including memos;
- Complete tendering process for contracts as required (snow removal, window cleaning, landscaping, janitorial, etc.);
- Provide supervision of construction projects, as directed by the Property Manager; and
- Other duties as assigned.
Skills
- Strong people skills. A team player with a proven ability to build relationships at all levels of an organization.
- Strong communication skills. Demonstrated in written and verbal reports, presentations, and meeting facilitation.
- Responsiveness. Ability to anticipate needs and commit to respond in agreed time frames.
- Innovator. Proven ability to identify, evaluate and develop new ideas and support with results.
- Deliver on commitments. Ability to set clear objectives and deliverable goals.
Qualifications
- Minimum 2-3 years in commercial property management, including experience with commercial leases and working with tenants;
- Experience with commercial lease interpretation and tenant relations;
- Proficient in Microsoft Word and Excel;
- Some accounting knowledge is beneficial;
- Post-Secondary education in Office Administration is an asset;
- Working towards RPA designation is an asset; and
- Previous JD Edwards experience is an asset.
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