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NU 7-25-26 - Executive Assistant Pool

Executive Assistant Pool
The Grand Erie District School Board (GEDSB) is guided by our vision to Learn, Lead and Inspire and our shared mission to build a culture of learning, well-being and belonging to inspire each learner. The GEDSB’s 3,000 employees provide quality education to approximately 29,000 full-time equivalent students who attend our 73 schools. The Board spans a geographic area encompassing the City of Brantford and the Counties of Brant, Haldimand and Norfolk. The head office is located in Brantford.

We are seeking a group of diverse candidates for our Executive Assistant Pool. The Executive Assistant position is responsible for providing administrative and support services to the Superintendent. This position is the primary contact for public and school administration and provides executive level communication for both internal and external clients.  The Executive Assistant responds to queries and concerns of a varied and sensitive nature that are received into the Superintendent’s office and conducts their work in a highly confidential manner, in a frequently changing environment.  This position will coordinate the daily activities and operations of the Superintendent’s Office and complete other administrative tasks and responsibilities as required.  Successful candidates will be placed on a ready to hire list for a three-year period and may be assigned at any time for both permanent and temporary opportunities.

Responsibilities include, but not limited to:

• Receive, address, document, resolve and/or follow up as necessary for all inquiries as the primary point of contact between schools and Superintendent’s office
• Coordinate and manage the Superintendent’s daily schedule including arranging meetings, networks, site visits, coordinating travel, accommodations and registration for conferences/meetings
• Organize meeting documentation, agendas and supporting materials.  Facilitate virtual meetings, record and distribute meeting minutes
• Assist with system level responsibilities assigned to the Superintendent’s portfolio including the tracking of budgets
• Review and reconcile purchasing card statements, special project payments and other expense reports in accordance with Board procedures
• Collaborate with departmental and interdepartmental colleagues in completion of work
• Review school submitted documents for completion, accuracy and compliance with Board processes and policies
• Manage and file electronic and paper records
• Provide assistance to other Superintendents as required
• Other duties as assigned

• Post Secondary degree/diploma in business, office administration or a related discipline with a minimum of three years relevant experience in an equivalent role; or the equivalent combination of education and experience as determined by the Board
• School Board experience an asset
• Advanced computer skills, especially with Microsoft Office Suite including experience with Outlook 365 and creating PowerPoint presentations
• Experience organizing and facilitating Microsoft Teams meetings
• Demonstrated ability to handle matters requiring high levels of diplomacy, sensitivity and    confidentiality
• Strong customer service focus and work ethic, with an ability to problem solve issues, multi-task, prioritize, and exercise sound judgement
• Excellent interpersonal skills with effective communication skills, both orally and in writing
• Ability to work both independently and part of a team

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